MOVE-OUT & BREAKS
Move-Out and Closing
If you are not returning to Residence Life, we hope you have enjoyed your time with us and that you will take many wonderful memories with you as you depart. Thank you for sharing your Aggie experience with us. Gig 'em!
Residence Halls close over the winter break and at the conclusion of the spring semester. Information below is not exhaustive related to move-out information. Residents are strongly encouraged to attend closing meetings hosted by their Resident Advisors in order to avoid improper checkout and other fees.
Fall Closing
For Fall 2024, the residence halls will close 6 p.m., on Saturday, Dec. 14, and remain closed over the winter break. During this time the buildings will be locked with no available swipe card access. Residents are strongly encouraged to attend scheduled closing meetings hosted by their Resident Advisors.
All residents must check out of their residence hall by 6 p.m., on Saturday, Dec. 14. As part of the checkout, they must complete either a “Winter Break Departure” or “Checkout” checklist. Checklists will be handed out during floor meetings. Failure to properly check out may result in an assessment of charges. Residents do not have to remove their belongings if returning to housing, but we advise them to take any valuables with them during the break.
If residents have questions or need one of the forms, please have them contact a Resident Advisor (RA) or their Community Director/Graduate Hall Director.
We wish all our residents good luck on finals and a successful end of the semester!
May Closing & Summer Closing
All students living in the Residence Halls or White Creek Apartments are required to check out no later than Saturday, May 11 at 6pm.
Everyone has to checkout in May, even if you are going to Summer School Housing. We have moved to Express Checkout for all residence halls.
Express Checkout
- With Express Checkout, you are taking on all responsibility for completing the items listed on the Express Checkout form and any damages or billing you might incur.
- This method allows for more flexibility on your time, but more responsibility placed in your own hands.
- During the closing floor meetings, you can pick up one of the Express Checkout forms from your RA.
- You will still need to get a key envelope for your keys to make sure we have the proper information needed to process the key back into our system. You can drop off your key at any time of the day or night in the key drop-box located right outside of your hall office.
You must attend the closing floor meeting to receive all of the information you need about closing. If you are unable to attend, please contact your Resident Advisor or your Graduate Hall Director/Community Director.
Summer Closing
If you are living on-campus for Summer School, here are the move-out dates for 2024:
- Summer I – Tuesday, July 2nd
- Summer 2 – Saturday, August 10th
If you are living on campus for both Summer 1 and Summer 2, you will not need to move out in between the Summer semesters unless specifically directed by the White Creek hall staff. For those that are going to be living on campus for Summer 2 and Fall 2024, you will receive further information in August about how to transition from your Summer to your Fall space.
Think you are ready to check out? Go over this list to be sure!
- Doors – Cleaned, free of decals, door number intact and in good condition
- Floors – Cleaned, mopped, and dry/vacuumed
- Medicine Cabinet – Clean, door open
- Windows – Window sill(s) clean, screens fastened and intact, stickers/writing removed, locked
- Blinds – Clean, down, slats open – except ground floor, no knots in the cord
- Beds – Reassembled, mattress flat, pulled away from the wall 6 inches
- Desk – Clean, drawers empty and open, stickers removed
- Dresser – Clean, drawers 1/3 open
- Furniture* – UN-STACKED and pulled 6 inches away from wall, bunk beds assembled
- *All furniture in corridor style halls should be moved away from the AC/heater unit (Davis-Gary, Moses)
- Walls – Clean, tape/putty/double-stick pads/stickers removed, writing/drawings removed
- Bathroom – Clean and all items removed
- Refrigerator (MicroChill) – Defrosted, cleaned, dry, doors open and left in the room (if rented)
- Thermostat – Set at 76 degrees and fan at low speed (if applicable)
- Closet Doors – Cleaned, properly hung
General Information
The University Apartments do not close and are open to students year-round. Move-out is based on the term and length of your contract.
White Creek Apartments
Express Checkout
Residents doing an Express Checkout must remove all of their belongings and clean the apartment prior to leaving. Completely fill out the envelope before dropping the key in the drop box. Residents may pick up envelopes near the key drop box or in the office during normal business hours. Key drop box is located in the main lobby of the White Creek Activity Center, near the restrooms. As a reminder, if you do an Express Checkout you are unable to appeal any charges for damages or additional cleaning. Drop Boxes are also located near room A-105 and the lobbies of Buildings B & C.
Summer Closing
If you are living on-campus for Summer School, here are the move-out dates for 2024:
- Summer I – Tuesday, July 2nd
- Summer 2 – Saturday, August 10th
If you are living on campus for both Summer 1 and Summer 2, you will not need to move out in between the Summer semesters unless specifically directed by the White Creek hall staff. For those that are going to be living on campus for Summer 2 and Fall 2024, you will receive further information in August about how to transition from your Summer to your Fall space.
Gardens Apartments
Checkout Deadline
Residents must schedule a checkout appointment and vacate the apartment or complete Express Checkout (see below). Checkout appointments need to be scheduled at least 72 hours prior to the end of their contract.
Checkout Appointments
Login to myHousing Portal to schedule your checkout appointment. Residents will select the day they want to checkout and a specific 30-minute time slot on that day. Resident must be in the apartment at the time of their scheduled appointment. All of their personal belongings removed and apartment cleaned. If resident is not ready for checkout at the appointment time, they will need to go to the Gardens Apartments office during normal business hours to reschedule their appointment.
Express Checkout
Residents doing an Express Checkout must remove all of their belongings and clean the apartment prior to leaving. Completely fill out the envelope before dropping the key in the drop box. Residents may pick up envelopes near the key drop box or in the office during normal business hours. Key drop box is located near the Gardens Community Center entrance by the Game Room. As a reminder, if you do an Express Checkout you are unable to appeal any charges for damages or additional cleaning.
General Information
At all times during the checkout period, cadets are responsible for keeping hallways, vending machine rooms, dorm perimeters, and all grounds on the Quad free from discarded personal belongings and trash. This responsibility includes:
- Placing all small room trash in hallway trash cans (and requesting additional bags if those cans are full).
- Taking all unwanted items including but not limited to lumber, cinderblocks, carpet, personal furniture and other large items directly to the dumpster(s) provided.
- Moving all personal belongings directly from the room to vehicles (i.e., boxes, personal furniture, etc., will not be stacked in the hall).
Failure to follow these guidelines will result in charges for the individual(s) or group involved. If the individuals cannot be determined, a group billing for the unit, staff, or building will be processed.
Pre-Checkout Process
- Sign-up for a pre-checkout inspection time with your Corps Housing Officer
- Carpet must be taken up and rolled; carpet cannot be left in the room after checking out; carpet cannot be placed in common areas, especially the hallway
- All room furniture is accounted for or you will be assessed
- Room is returned to the standard room configuration
- Hallway in vicinity of room must be clear
- Complete pre-checkout inspection with your Corps Housing Officer no later than the date instructed
Proper Checkout Process
Your Corps Housing Officer has complete authority to conduct all aspects of checkout. All cadets must comply with the directives of their Corps Housing Officer.
Properly checking out of your room includes: (1) Returning your room to the standard room configuration; (2) Having your room inspected; (3) Signing your inventory card and; (4) Returning your room key.
- Sign-up for a final checkout inspection time with your Commander/Housing Officer
- Doors & mirrors – clean, free of decals/stickers, tape, etc.
- Carpet – must be completely removed from room
- Any and all carpet remaining in any room after the checkout deadline will be discarded and the resident(s) of the room will be charged $25.00 for failure to clear as well as a $17.95 per hour labor fee (1 hour minimum)
- Room returned to the standard room configuration within
- Floors – clean and mopped dry
- Windows – clean, closed, locked, all decals removed
- Blinds – cleaned, open, blinds down
- Chairs – placed upside down on beds
- Walls – clean; posters, putty, tape, etc. removed; nail holes spackled and painted
- Heater/Air Conditioner – turned on, set to low cool
- Complete other tasks as assigned by your dorm Corps Housing Officer
- Complete final checkout inspection with your Corps Housing Officer. Your room must be in the condition listed on the inventory card
- Lock your room and return your room key to your Corps Housing Officer. Failure to return your key will result in a $100.00 lock-change charge. Return any other keys you have signed for.
- Sign your inventory card. Failure to sign the inventory card will result in a $25.00 administrative charge
Donations, Trash, & Recycling
Residence Life strongly supports sustainability. For Spring Campus Move-Out we will be partnering with Green City Recycler, to provide 6x6 green bins in every neighborhood (Gardens, White Creek, Northside, and Southside) on campus for soft recyclable items. Please see below to learn more about locations of bins, a list of acceptable items, and more!
Bins will be placed midday on April 30 and removed the morning of May 11.
List of acceptable items:
SOFT RECYCLABLES ACCEPTABLE ITEM LIST
Men's Clothing
Women's Clothing
Children's Clothing
Coats and Jackets
Jewelry
Shoes
Purses
Hats
Toys
Blankets
Drapes/Curtains
Sleeping Bags
Backpacks
Specific Locations
Gardens: (1 bin)
- Large bin in the parking space near the dumpster enclosure and next to the golf cart shelter in Lot 99a:
https://maps.app.goo.gl/KUmHf8RwnhPCQ69i7
Northside: (3-4 bins)
- One in the area between Hughes and Haas Residence Halls, tucked against a short wall:
https://maps.app.goo.gl/R17qrDLWF8MfMH5F8 - One between Hullabaloo and Walton Residence Halls, near bike rack:
https://maps.app.goo.gl/oRXAZ3N2TZ7iQ7b17 - One in the niche outside Hullabaloo Residence Hall by Lot 30c:
https://maps.app.goo.gl/djzqmt59Hu4sohjJ8 - One between Neeley and Hobby Residence Halls, up against Neeley Hall:
https://maps.app.goo.gl/gwi23FarrPhiSuPMA
Southside: (3 bins)
- One behind Hart Hall by the dumpster enclosure:
https://maps.app.goo.gl/tdC5v9eivrMs1xDs6 - One in the area between Aston and Dunn Residence Halls, close to Spence Hall, next to an existing recycle bin:
https://maps.app.goo.gl/om5UGp8vVFcFFHC17 - One between Underwood and Appelt Residence Halls, up against Appelt and close to the Haney Drill Field:
https://maps.app.goo.gl/KzDHTGUkNx1Z2CYc9
White Creek: (1 bin)
- One large bin next to the 122a parking lot:
https://maps.app.goo.gl/zQvnQKhRQx3MmB9E9
Other recycling:
e-waste, soles4souls, TREX, G3
Our other recycling programs are available year round. These include E-Waste recycling, Soles4souls shoe recycling, TREX plastic recycling, and our Grocery Give and Grab Program, non-opened food recycling.
Wherever our G3 Pocket Pantry locations are, our other recycling options are not far. See below for all locations:
- Hullabaloo 24 Hr. Desk
- Commons near Community Learning Center entrance
- White Creek Activity Center
- Gardens Apartments Community Center
- Residence Life Central Office (3rd Floor, Student Services Building)
Additional Information
Temporary one-hour loading and unloading zones will be established in close proximity to the residence halls and apartments so that students may transfer their belongings between their building and vehicle with minimal inconvenience. | View Transportation Services Move-Out Procedures & Maps
Texas A&M University has three major breaks for students: Thanksgiving Break, Winter Break, and Spring Break.
Thanksgiving Break & Spring Break are approximately one week in duration and all housing communities remain open on campus. We do suggest, however, if you are leaving over these breaks to:
- Unplug appliances
- Lock windows and doors
- Remove trash and recycling
- Turn off heaters and lights
- Refer to additional break and move-out instructions provided by staff
Winter Break occurs between the Fall and Spring semester and is four to five weeks in duration. During this time, the Residence Halls and Corps Halls on campus close. White Creek and the Gardens Apartments do not close to residents.
Please review the Academic Calendar for up-to-date holiday and break dates. If you are staying on campus during a break, please be mindful of any changes to University Dining - Chartwells operating hours during these times.
Need to stay later or after closing?
Learn about Late Stay by going to How-To’s & Procedures > Late Stay.
Students have the option to store and ship items with Storage Squad over the summer or while studying abroad.
Here’s how easy it is:
- Make a reservation at Storage Squad
- Pick up FREE boxes and packing tape from a convenient location around campus
- Pack and label your belongings and leave them in your room when you move out
- Storage Squad picks your items up after the halls close for the summer, and they place everything in storage
- They ship your stuff domestically via UPS ground when and where you request
- Storage Squad delivers when you return to campus – it’s that simple!
Everyday Low Pricing
The size of each item determines costs. Visit Storage Squad to use their price estimating tool.
To reserve your space before it fills up, visit Storage Squad.