MOVE-OUT & BREAKS

Residence Halls close over the winter break and at the conclusion of the spring semester. Information below is not exhaustive related to move-out information. Residents are strongly encouraged to attend closing meetings hosted by their Resident Advisors in order to avoid improper checkout and other fees.

December Closing

If you are returning in January:

• Follow the details on the Yellow Express Checkout Guidelines given to you at your closing floor meeting. If you did not attend, you need to talk to your RA.
• Make sure all tasks are completed and sign the form. Tape the completed form to the back of your room door.

Main things needing to be completed:

• Room clean
• Trash taken out
• If you have a vacant space in your room, make sure all is clear for incoming residents
• Unplug ALL items

If you are NOT returning in January:

• You have 2 options: You can follow the Pink Express Checkout Guidelines or you can checkout with a staff member.
• Talk to your RA for more information and to find out what you need to do.
• You must return your keys regardless of your checkout process.
• Make sure you have cancelled your housing contract with the Housing Assignments Office located in the A3 Lounge.

Questions? Contact an Resident Advisor (RA) or your Community Director/Graduate Hall Director! Good luck on your finals!

May Closing & Summer Closing

Everyone has to checkout in May, even if you are going to Summer School Housing.  We have moved to Express Checkout for all residence halls.

Express Checkout

• With Express Checkout, you are taking on all responsibility for completing the items listed on the Express Checkout form and any damages or billing you might incur.
• This method allows for more flexibility on your time, but more responsibility placed in your own hands.
• During the closing floor meetings, you can pick up one of the Express Checkout forms from your RA.
• You will still need to get a key envelope for your keys to make sure we have the proper information needed to process the key back into our system. You can drop off your key at any time of the day or night in the key drop-box located right outside of your hall office.

You must attend the closing floor meeting to receive all of the information you need about closing. If you are unable to attend, please contact your Resident Advisor or your Graduate Hall Director/Community Director.

Think you are ready to check out? Go over this list to be sure!

• Doors – Cleaned, free of decals, door number intact and in good condition
• Floors – Cleaned, mopped, and dry/vacuumed
• Medicine Cabinet – Clean, door open
• Windows – Window sill(s) clean, screens fastened and intact, stickers/writing removed, locked
• Blinds – Clean, down, slats open – except ground floor, no knots in the cord
• Beds – Reassembled, mattress flat, pulled away from the wall 6 inches
• Desk – Clean, drawers empty and open, stickers removed
• Dresser – Clean, drawers 1/3 open
• Furniture* – UN-STACKED and pulled 6 inches away from wall, bunk beds assembled
• *All furniture in corridor style halls should be moved away from the AC/heater unit (Davis-Gary, Moses)
• Walls – Clean, tape/putty/double-stick pads/stickers removed, writing/drawings removed
• Bathroom – Clean and all items removed
• Refrigerator (MicroChill) – Defrosted, cleaned, dry, doors open and left in the room (if rented)
• Thermostat – Set at 76 degrees and fan at low speed (if applicable)
• Closet Doors – Cleaned, properly hung

General Information

The University Apartments do not close and are open to students year-round. Move-out is based on the term and length of your contract.

White Creek Apartments

Checkout Deadlines

Residents must schedule a checkout appointment and vacate the apartment or complete Express Checkout (see below). Checkout appointments need to be scheduled at least 72 hours prior to the end of their contract.

Checkout Appointments

Login to myHousing Portal to schedule your checkout appointment. Residents will select the day they want to checkout and a specific 30-minute time slot on that day. Resident must be in the apartment at the time of their scheduled appointment. All of their personal belongings removed and apartment cleaned. If resident is not ready for checkout at the appointment time, they will need to go to the White Creek Apartments office during normal business hours to reschedule their appointment.

Express Checkout

Residents doing an Express Checkout must remove all of their belongings and clean the apartment prior to leaving. Completely fill out the envelope before dropping the key in the drop box. Residents may pick up envelopes near the key drop box or in the office during normal business hours. Key drop box is located in the main lobby of the White Creek Activity Center, near the restrooms. As a reminder, if you do an Express Checkout you are unable to appeal any charges for damages or additional cleaning.

Gardens Apartments

Checkout Deadline

Residents must schedule a checkout appointment and vacate the apartment or complete Express Checkout (see below). Checkout appointments need to be scheduled at least 72 hours prior to the end of their contract.

Checkout Appointments

Login to myHousing Portal to schedule your checkout appointment. Residents will select the day they want to checkout and a specific 30-minute time slot on that day. Resident must be in the apartment at the time of their scheduled appointment. All of their personal belongings removed and apartment cleaned. If resident is not ready for checkout at the appointment time, they will need to go to the Gardens Apartments office during normal business hours to reschedule their appointment.

Express Checkout

Residents doing an Express Checkout must remove all of their belongings and clean the apartment prior to leaving. Completely fill out the envelope before dropping the key in the drop box. Residents may pick up envelopes near the key drop box or in the office during normal business hours. Key drop box is located near the Gardens Community Center entrance by the Game Room. As a reminder, if you do an Express Checkout you are unable to appeal any charges for damages or additional cleaning.

General Information

At all times during the checkout period, cadets are responsible for keeping hallways, vending machine rooms, dorm perimeters, and all grounds on the Quad free from discarded personal belongings and trash.  This responsibility includes:

1. Placing all small room trash in hallway trash cans (and requesting additional bags if those cans are full).
2. Taking all unwanted items including but not limited to lumber, cinderblocks, carpet, personal furniture and other large items directly to the dumpster(s) provided.
3. Moving all personal belongings directly from the room to vehicles (i.e., boxes, personal furniture, etc., will not be stacked in the hall).

Failure to follow these guidelines will result in charges for the individual(s) or group involved.  If the individuals cannot be determined, a group billing for the unit, staff, or building will be processed.

Pre-Checkout Process

• Sign-up for a pre-checkout inspection time with your Corps Housing Officer
• Carpet must be taken up and rolled; carpet cannot be left in the room after checking out; carpet cannot be placed in common areas, especially the hallway
• All room furniture is accounted for or you will be assessed
• Room is returned to the standard room configuration
• Hallway in vicinity of room must be clear
• Complete pre-checkout inspection with your Corps Housing Officer no later than the date instructed

Proper Checkout Process

Your Corps Housing Officer has complete authority to conduct all aspects of checkout.  All cadets must comply with the directives of their Corps Housing Officer.

Properly checking out of your room includes:  (1) Returning your room to the standard room configuration; (2) Having your room inspected; (3) Signing your inventory card and; (4) Returning your room key.

• Sign-up for a final checkout inspection time with your Commander/Housing Officer
• Doors & mirrors – clean, free of decals/stickers, tape, etc.
• Carpet – must be completely removed from room
  • Any and all carpet remaining in any room after the checkout deadline will be discarded and the resident(s) of the room will be charged $25.00 for failure to clear as well as a $17.95 per hour labor fee (1 hour minimum)
• Room returned to the standard room configuration within
• Floors – clean and mopped dry
• Windows – clean, closed, locked, all decals removed
• Blinds – cleaned, open, blinds down
• Chairs – placed upside down on beds
• Walls – clean; posters, putty, tape, etc. removed; nail holes spackled and painted
• Heater/Air Conditioner – turned on, set to low cool
• Complete other tasks as assigned by your dorm Corps Housing Officer
• Complete final checkout inspection with your Corps Housing Officer. Your room must be in the condition listed on the inventory card
• Lock your room and return your room key to your Corps Housing Officer. Failure to return your key will result in a $100.00 lock-change charge. Return any other keys you have signed for.
• Sign your inventory card. Failure to sign the inventory card will result in a $25.00 administrative charge