Facility Reservation Request – Residence Life Student Organizations

Facility Reservation Request

Rooms may only be reserved by students living in on-campus housing, DRL student organizations, DRL staff conducting University business, DRL camps/conferences conducting camp/conference business, and TAMU departments conducting University business. TAMU Departments and DRL camps/conferences must provide a billing account number at the time of reservation. The person making the reservation cannot reserve a space on behalf of someone else who does not fit into one of the listed categories. Also, the person reserving the space must be present at the event for the entire duration of the event.

Submission of this form is a request, and does not guarantee a reservation. The person making the reservation will receive a confirmation or denial within three (3) business days of submitting this form.

Event Planner Contact Information
Hidden
Individual/Department/Organization:
- Residence Life Student Organization
Event Planner Name: * Required
This is the person who is responsible for the event.
First Last
Event Planner's TAMU Email: * Required
This must be an email address where we can contact the Event Planner if we have questions about this request. This is also the email address that the submission confirmation will be sent to.
Event Planner Location: * Required
- I live on campus
- I work on campus in Residence Life
- I work on campus, but not in Residence Life
Current Hall/Apartment Building * Required
Current Room/Apartment Number: * Required
Current ResLife Office Building: * Required
Current ResLife Office Room Number * Required
Current TAMU Office Building: * Required
Current TAMU Office Room Number * Required
Supervisor Information
Supervisor's Name: * Required
Supervisor's Phone:
Supervisor's TAMU Email: * Required
Billing Information
Organization Name: * Required
SOFC 13-Digit Account Number: * Required
NOTE: If you do not know your complete 13-digit account number, please contact Student Organization Finance Center (SOFC) prior to submission of this request as having an incorrect or incomplete account number will delay processing of your request. SOFC: 979.845.1114, Monday - Friday, 8am - 4:30pm.
Advisor's Name: * Required
Advisor's TAMU Email: * Required
NOTE: Your Student Organization's Advisor will receive a copy of your request. Approval must be received from your Advisor before your request will be processed.
Event Information
Event Name * Required
Describe the activities planned for the reserved space(s): * Required
Number of People: * Required
Enter a 1 to 3 digit number only. Entering anything else, such as alpha or special characters, will delay approval of your request.
Meals/Snacks: * Required
- Food will be served. This includes ALL snacks (chips, cookies, etc.)
- No food will be served.
Is this event related to a recognized Living Learning Program? * Required
- Yes
- No
Recognized Living Learning Programs (Select all that apply):
- Select All
- AALANA LLC
- Broad Street Society
- CEHD Trailblazers
- Cornerstone Honors
- Engineering Village @ The Commons
- FACTION
- Future Educators
- Geosciences LLP
- Honors Housing Community
- Innovation LLC
- IntersXtions
- LAUNCH Constellation
- Leadership LLC
- Spectrum LLC
- Startup LLC
- Sustainability LLC
- Terry Scholars
- THRIVE: Wellness LLC
Event Start Date: * Required
MM slash DD slash YYYY
Event End Date: * Required
MM slash DD slash YYYY
Room Reservation Start Time: * Required

: Hours

Minutes

AM/PM AM/PM
Room Reservation End Time: * Required

: Hours

Minutes

AM/PM AM/PM
Event Start Time: * Required
Different from Reservation start time

: Hours

Minutes

AM/PM AM/PM
Event End Time: * Required
Different from Reservation end time

: Hours

Minutes

AM/PM AM/PM
If beginning and ending times vary for multi-day events, please note:
Additional Information:
If you have any additional information that we need to know about that has not been addressed elsewhere on this form, please let us know here.
Available Facilities & Rooms
Rooms (Select all that apply): * Required
- Commons Multi-Purpose Room 109
- Commons Multi-Purpose Room 109 with Kitchen
- Hullabaloo Media Room 105
- Hullabaloo Multi-Purpose Room 117A
- Hullabaloo Multi-Purpose Room 117B
- Hullabaloo Multi-Purpose Room 117A & 117B
- Hullabaloo Audio-Visual Arts Room 131
- Gardens Community Center Kitchen
- Gardens Meeting Room #1
- Gardens Meeting Room #2
- Gardens Meeting Room #3
- Gardens Conference Room #5
- Gardens Sasse Courtyard & BBQ Pavilion
- White Creek Community Center Multi-Purpose Room 116A
- White Creek Community Center Multi-Purpose Room 116B
- White Creek Community Center Multi-Purpose Room 116A & 116B
Room Layout Options - The Commons * Required
(Available in Commons Multi-Purpose Room 109)
- Banquet - 4/table
- Conference
- Lecture/Theater
- Pods - 4/table
- Pods - 6/table
- Pods - 8/table
- U-Shaped
- Workshop
- No chairs, no tables
Room Layout Options - The Commons (Summer Only)
(Available in Commons Lobby)
- 1 Check-in/Check-out Table with chairs
Will you be needing any technology in your Commons room? If so, please select what you will be needing (Select all that apply):
- No Technology Needs
- Projector
- Speaker System
- DVD Player
- Microphone
- Podium
Room Layout Options - Hullabaloo Hall * Required
(Available in Multi-Purpose Rooms 117A, 117B, & 117A/B)
- Banquet - 4/table
- Conference
- Lecture/Theater
- Pods - 4/table
- Pods - 6/table
- Pods - 8/table
- U-Shaped
- Workshop
- No chairs, no tables
Room Layout Options - Hullabaloo Hall
(Available in Media Room 105 and Audio-Visual Room 131)
- Standard Setup
Room Layout Options - Hullabaloo Hall (Summer Only)
(Available in Hullabaloo 24-Hour Desk Lobby and Live Oak Lounge)
- 1 Check-in/Check-out Table with chairs
Will you be needing any technology in your Hullabaloo room? If so, please select what you will be needing (Select all that apply):
- No Technology Needs
- Projector
- Speaker System
- DVD Player
- Microphone
- Podium
- HDMI Cable
- VGA Cable
Room Layout Options - Gardens Apartments * Required
(Available in Community Center Meeting Rooms 1, 2, & 3)
- Banquet
- Coffee House
- Conference
- Lecture/Theater
- Square
- U-Shaped
- Workshop
Room Layout Options - Gardens Apartments
(Available in Community Center Conference Room 5)
- Conference Setup
Room Layout Options - Gardens Apartments
(Available for Community Center Kitchen and Sasse BBQ Pavilion & Courtyard)
- Standard Setup
Room Layout Options - WCCC
(Available in White Creek Community Center Multi-Purpose Room 116A, 116B, & 116A/B)
- Workshop
Room Layout Options - WCCC (Summer Only)
(Available in White Creek Community Center Lobby)
- 1 Check-in/Check-out Table with chairs
Acknowledgments
Event planners must submit reservation requests to the appropriate DRL Facility Coordinator at least fourteen (14) days prior to the event taking place. Approval is based on the availability of space requested, equipment requested, and staffing.

Commons & Hullabaloo: A DRL Facility staff member will stop by the room every hour during the event to make sure everything is ok or see if any additional assistance is needed.

Event planners will receive a confirmation or denial within three (3) business days of submitting this form. Approval may be contingent upon certain changes being made to the request/event. SUBMISSION OF THIS FORM IS NOT A GUARANTEE OF RESERVATION. Approved reservations must be cancelled a minimum of three (3) business days in advance to avoid any charges. Failure to provide a minimum three (3) business days' notice of cancellation will result in a billing of the full estimated facility use charges.
Electronic Signature * Required
By typing my name and submitting this form, I (the requester) acknowledge that I have read and agree to the event planning rules; conditions of space use; and any space, equipment, operational, and damage charges.
PLEASE READ BEFORE SUBMITTING

Within 10 minutes following submission of your form, you should receive an auto-generated email with a copy of the form. If you do not receive this email within 10 minutes of submitting your request, please contact the appropriate office below:
- Commons Events at [email protected] or 979.847.0105
- Hullabaloo Hall Events at [email protected] or 979.458.9728
- White Creek Apartments Community Center Events at [email protected] or 979.458.9728
- Gardens Apartments Events at [email protected] or 979.845.2261
Name
This field is for validation purposes and should be left unchanged.

Residence Life Student Organizations

Event Planner Contact Information

Supervisor Information

Billing Information

Event Information

Available Facilities & Rooms

Acknowledgments

PLEASE READ BEFORE SUBMITTING

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