Adult & Youth Conferences

Welcome to Aggieland! We know you have many options for housing while you are here for your conference and we are very glad you have chosen to stay in on-campus housing!

Although your conference is just a few days, we want your stay with us to be enjoyable and safe. For that reason we have created a flyer full of important information that could be useful to you during your stay with us. Whether it's phone numbers, rules, or safety guidelines you have questions about, we've got you covered! | Download the Guest Health, Safety, & Security flyer.

Bed Linens/Towels

Bed linen and towels can be requested for an additional fee. Cost varies depending on the services being requested by the sponsoring department. Bed linen will only be changed once a week, but towels may be exchanged daily, twice weekly, or once a week. Guests will be provided with a linen packet upon arrival which contains bed sheets, a blanket, a bath towel, a hand towel, a wash cloth, and a bar of soap. If linen service is not requested, free laundry facilities are available to guests in or near all of our facilities. Pillows are not provided in linen packets, guests are responsible for providing their own pillows.

Billing Account Numbers

Sponsoring departments for each camp/conference must provide us with a 13-digit AR or IDT account number. Refer to the Texas A&M University’s Standard Administrative Procedure 24.01.06.M0.01: Camps and Program for Minors: Section 4: Payments for a detailed outline of the payment process.

Cancellations

If housing is cancelled less than thirty (30) days prior to the starting date, the sponsoring organization will be charged 50% of the rate for one night’s lodging for the total number of beds reserved.

Late Fees & Penalty Fees

We strongly recommend establishing a deadline date for your guests to register for your conference, as well as a late registration fee. We recommend that your registration deadlines end two (2) weeks prior to when your conference or camp begins.

We will be sending you a room assignment roster no less than two (2) weeks prior to your conference, and will require that you send the completed roster back to us no less than five (5) working days before your conference begins. Penalty Fees may be incurred for late additions or deletions to the roster.

Youth & Minor Camps

Youth and Enrichment Camps consist of minors (under 18-years of age). Camps must provide a minimum of one adult counselor for every fifteen campers. See Camps & Programs for Minors for the formal approval process for all camps involving minors. The Camp and Programs for Minors review and approval process is guided by Texas A&M University Rule for Campus Programs for Minors (24.01.06.M1). Please review all of this information for more in-depth definitions of camps and enrichment programs, and for an explanation of the approval process and required documentation.

Youth Camps are set up for children and teens to enhance or educate their skills and provide them with an opportunity to meet other children and see other places.

Enrichment programs are relatively short courses based around a single educational topic. Each session usually lasts no more than a few weeks or a month.

• Aggie Dining - Chartwells
• Scheduling Meeting Rooms
• Residence Life Meeting Rooms
• Special Events Facilities
• TAMU Guest Internet Access
• Department Guests and Conference Parking
• Transportation Services
• Texas A&M Campus Programs for Minors
• University Center
• University Police Department