new student conference overnight accomodation
Welcome to the Aggie family! Allow us to take care of your housing needs during your New Student Conference (NSC). Conferences & Guest Services within the Department of Residence Life is an affordable option for any traveling students in need of a place to stay during their conference. We would like to ease your NSC planning by inviting you, family members and friends to stay with NSC Housing.
Please know that NSC Housing tends to fill quickly and is available on a first-come, first-served basis. Unfortunately, New Student Conference housing is not available for January & August conferences since current students occupy our halls and apartments. NOTE: Overnight Accommodations must be completed at least three (3) business days prior to your NSC. You will not be able to reserve your space past this point.
Accommodation Overview
NSC Overnight Accommodations are OPTIONAL, therefore the cost for overnight accommodations is NOT included in the NSC registration fees. You will not pay for NSC Overnight Accommodations at your conference. The cost for NSC Overnight Accommodations will appear on the student’s fee statement, which will be charged in early August.
NOTE: Guests are responsible for bringing their own pillows. The provided room linen packet will contain bed sheets, a blanket, a bath towel, a hand towel, a wash cloth and a bar of soap. If you have forgotten your pillow, they may be provided upon request.
Please read our Guest Health & Safety Brochure before your stay.
| New Student Conference Overnight Accommodations Options | ||
|---|---|---|
| Student Housing Options | Residence Hall Room Type (All with Linen) | Rates |
| Modular Halls Lechner, Haas, Hobby, Neeley | Double Room: Share a room with another student, family member, or friend Max for a double room is 2 persons. | $34/night/person |
| Single Room: Only one person per room | $68/night | |
Our NSC Overnight Accommodations are conveniently located on the Northside of campus. Please visit our Interactive Campus Map to see where the NSC residence halls are located.
Login to the Applicant Information System (AIS).
Click on the NSC Housing icon within AIS to start your NSC Overnight Accommodations Registration.
If you have questions regarding NSC Overnight Accommodations Registration, please contact Conferences & Guest Services at: [email protected] or 979.845.9381.
Late Registration
If you request Overnight Accommodations after the registration period has ended, or upon arrival, without a reservation prior to your NSC, there will be an additional Late Registration Fee of $20.00 for each guest, as space is limited.
Cancellation/No-Show Policy
Failure to cancel your NSC Overnight Accommodations prior to 3 business days of your arrival or if you do not show up for check-in, you and your party will be charged a 1-night stay on your State of Texas student account. This includes if you decide not to accept your admission to Texas A&M University. If not paid, this bill may cause holds or conflicts including, but not limited to: scholarships, awards, financial aid and/or tuition.
Changes or cancellations to a reservation can be made up to 3 business days prior to your conference by contacting Conferences & Guest Services at:
[email protected] or 979.845.9381.
Check-in for NSC Overnight Accommodations is at the Hullabaloo 24-Hour Desk.
If you are checking in for pre-conference, your check-in times will be between 10 a.m. – 9 p.m. If you are checking in the day of your conference, your check-in time will be between 7 a.m. – 9 p.m.
If you are lost or need assistance, please call the Hullabaloo 24-Hour Desk at 979.845.2821.
Students are required to provide their photo ID and Universal Identification Number (UIN) for all check-ins.
Pro Tip: If you are staying on campus for your NSC, park in Lot 30, check-in to your overnight accommodation at the Hullabaloo 24-Hour Desk, then head to the MSC for your NSC Check-In before the first NSC presentation. Our check-in station is staffed 24/7, and we have multiple staff members ready to welcome you starting at 7 a.m. on your NSC day. Students can also eat lunch at the Commons and check-in during their lunch time.
All students and guests must check out by 2 p.m. on the last day of their NSC. Guests will place all keys and access cards within the envelope provided at check-in and return the envelope to the key drop box located at the 24-hour help desk in Hullabaloo Hall. All personal items must be removed from the room at the time of check-out.
While we hope your stay is enjoyable and smooth. Sometimes there are situations that can cause incidental charges. These will also be added to your fall tuition bill. Here are some common charges:
Late Check-Out: If you check-out past 2 p.m., you will be charged a $20.00 fee. However, if you checkout past 5 p.m. you will be charged a one-night stay based on your reservation.
Lost Key: Failure to turn in your key after your stay will result in a $100 charge.
Lost Access Card: Failure to turn in your access card after your stay will result in a $35.00 charge.
Damages: This will be dependent on the damages themselves, and the charge will be based on contractors.
Late Registration Fee: If you request Overnight Accommodations after the registration period has ended, or upon arrival, without a reservation prior to your NSC, there will be an additional Late Registration Fee of $20.00 per guest.
Late Change Fee: If you request changes to your reservation after the registration period has ended there will be an additional Late Change Fee of $20.00.
No Show or Late Cancellation: If you fail to check-in to your NSC accommodations or cancel within three business days of check-in each guest will be charged a one-night stay.