Facility Reservation Request – DRL Student Org Request

Facility Reservation Request - DRL Student Organization

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Event Planner Contact Information

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Individual/Department/Organization:

Residence Life Student Organization

Event Planner Name:*

This is the person who is responsible for the event.

First Last

Event Planner's TAMU Email:*

This must be an email address where we can contact the Event Planner if we have questions about this request. This is also the email address that the submission confirmation will be sent to.

Event Planner Location:*

I live on campus

I work on campus in Residence Life

I work on campus, but not in Residence Life

Current Hall/Apartment Building*

Current Room/Apartment Number:*

Current ResLife Office Building:*

Current ResLife Office Room Number*

Current TAMU Office Building:*

Current TAMU Office Room Number*

Supervisor Information

Supervisor's Name:*

Supervisor's Phone:

Supervisor's TAMU Email:*

Billing Information

Organization Name:*

SOFC 13-Digit Account Number:*

NOTE: If you do not know your complete 13-digit account number, please contact Student Organization Finance Center (SOFC) prior to submission of this request as having an incorrect or incomplete account number will delay processing of your request. SOFC: 979.845.1114, Monday - Friday, 8am - 4:30pm.

Advisor's Name:*

Advisor's TAMU Email:*

NOTE: Your Student Organization's Advisor will receive a copy of your request. Approval must be received from your Advisor before your request will be processed.

Event Information

Event Name*

Describe the activities planned for the reserved space(s):*

Number of People:*

Enter a 1 to 3 digit number only. Entering anything else, such as alpha or special characters, will delay approval of your request.

Meals/Snacks:*

Food will be served. This includes ALL snacks (chips, cookies, etc.)

No food will be served.

Is this event related to a recognized Living Learning Program?*

Yes

Recognized Living Learning Programs (Select all that apply):

Event Start Date:*

Event End Date:*

Room Reservation Start Time:*

Room Reservation End Time:*

Event Start Time:*

Different from Reservation start time

Event End Time:*

Different from Reservation end time

If beginning and ending times vary for multi-day events, please note:

Additional Information:

If you have any additional information that we need to know about that has not been addressed elsewhere on this form, please let us know here.

Available Facilities & Rooms

Rooms (Select all that apply):*

Room Layout Options - The Commons*

(Available in Commons Multi-Purpose Room 109)

Banquet - 4/table

Conference

Lecture/Theater

Pods - 4/table

Pods - 6/table

Pods - 8/table

U-Shaped

Workshop

No chairs, no tables

Room Layout Options - The Commons (Summer Only)

(Available in Commons Lobby)

1 Check-in/Check-out Table with chairs

Will you be needing any technology in your Commons room? If so, please select what you will be needing (Select all that apply):

No Technology Needs

Projector

Speaker System

DVD Player

Microphone

Podium

Room Layout Options - Hullabaloo Hall*

(Available in Multi-Purpose Rooms 117A, 117B, & 117A/B)

Room Layout Options - Hullabaloo Hall

(Available in Media Room 105 and Audio-Visual Room 131)

Standard Setup

Room Layout Options - Hullabaloo Hall (Summer Only)

(Available in Hullabaloo 24-Hour Desk Lobby and Live Oak Lounge)

1 Check-in/Check-out Table with chairs

Will you be needing any technology in your Hullabaloo room? If so, please select what you will be needing (Select all that apply):

No Technology Needs

Projector

Speaker System

DVD Player

Microphone

Podium

HDMI Cable

VGA Cable

Room Layout Options - Gardens Apartments*

(Available in Community Center Meeting Rooms 1, 2, & 3)

Room Layout Options - Gardens Apartments

(Available in Community Center Conference Room 5)

Conference Setup

Room Layout Options - Gardens Apartments

(Available for Community Center Kitchen and Sasse BBQ Pavilion & Courtyard)

Standard Setup

Room Layout Options - WCCC

(Available in White Creek Community Center Multi-Purpose Room 116A, 116B, & 116A/B)

Workshop

Room Layout Options - WCCC (Summer Only)

(Available in White Creek Community Center Lobby)

1 Check-in/Check-out Table with chairs

Acknowledgments

Event planners must submit reservation requests to the appropriate DRL Facility Coordinator at least fourteen (14) days prior to the event taking place. Approval is based on the availability of space requested, equipment requested, and staffing.

Commons & Hullabaloo: A DRL Facility staff member will stop by the room every hour during the event to make sure everything is ok or see if any additional assistance is needed.

Event planners will receive a confirmation or denial within three (3) business days of submitting this form. Approval may be contingent upon certain changes being made to the request/event. SUBMISSION OF THIS FORM IS NOT A GUARANTEE OF RESERVATION. Approved reservations must be cancelled a minimum of three (3) business days in advance to avoid any charges. Failure to provide a minimum three (3) business days' notice of cancellation will result in a billing of the full estimated facility use charges.

Electronic Signature*

By typing my name and submitting this form, I (the requester) acknowledge that I have read and agree to the event planning rules; conditions of space use; and any space, equipment, operational, and damage charges.

PLEASE READ BEFORE SUBMITTING

Within 10 minutes following submission of your form, you should receive an auto-generated email with a copy of the form. If you do not receive this email within 10 minutes of submitting your request, please contact the appropriate office below:

Commons Events at [email protected] or 979.847.0105
Hullabaloo Hall Events at [email protected] or 979.458.9728
White Creek Apartments Community Center Events at [email protected] or 979.458.9728
Gardens Apartments Events at [email protected] or 979.845.2261

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