April 10, 2020

Summer Camps & Conferences Update

  • All youth camps and conference housing reservations before June 30, 2020 have been canceled. An institutional level decision regarding the remainder of the summer camps and conferences for minors (July 1 – August 3rd) will be made May 1st
  • Residence Life has also decided to follow TAMU guidance and cancel all adult camps and conference housing reservations before June 30.
  • Individual colleges/departments are encouraged to make decisions regarding the cancellation of any programs scheduled after June 30th based on their unique needs, personnel requirements and financial commitments
  • Individual colleges/departments are also encouraged to explore online alternatives.
  • If programs with minors move to an online platform, please contact University Youth Programs for adjusted risk and compliance information, including adjusted requirements to the yearly compliance checklist.

If, after reading the guidelines above, that you feel that you may need to cancel or change the date of your camp and or conference, please let us know as soon as possible so that our office can plan accordingly.

We thank you for your flexibility, patience, and interest in staying on-campus with us for your camp and conference as we traverse this unique season together. Our office will be diligent in relaying any information regarding changes that our office needs to make. In the meantime, stay healthy and safe!

 

NSC Overnight Accommodations Update

Due to the university decision for New Student Conferences to go virtual, NSC On-Campus Housing will not be provided this summer. Therefore all NSC on-campus accommodations (this does NOT include the A&M Hotel & Conference Center) have been automatically canceled. As a reminder, NSC Housing is not charged in advance. Therefore, there is no NSC Housing refund to provide.

Virtual New Student Conference Information

If you have general on-campus housing questions for the upcoming academic year, please contact the Housing Assignments Office at 979-845-4744. If you are unable to reach a staff member due to excessive call volume, you may also email housing@tamu.edu.
 


 

March 20, 2020

Summer 2020 Camps & Conferences Update

Is on-campus summer conference housing still being offered?

In regards to Residence Life Summer 2020 Operations, Conference & Guest Services is still planning to host summer camps and conferences until further guidance is given to Residence Life that summer operations should be halted. If Residence Life is told to cancel summer operations on campus, we will notify all camps and conferences promptly.

What happens if our conference is cancelled?

The Conference & Guest Services Summer Housing Agreement allows for the cancellation of housing agreement reservations at least 30 days before the arrival of the camp without penalty. After 30 days, the entire conference cancellation policy does apply. Below is a breakdown of the Housing Agreement Conference Cancellation policy. The entire Cancellation Policy can be found in Section 4 Paragraph B of the Housing Agreement.

Day before CancellationFee
22-29 days prior to check in date on page 150% fee of the first night reserved of bed spaces
15-21 days prior to check in date on page 175% fee of the first night reserved of bed spaces
1-14 days prior to check in date on page 1100% fee of the first night reserved of bed spaces

Where can I find information regarding COVID-19 updates?

Any and all updates for Texas A&M University regarding COVID-19 will be posted at https://www.tamu.edu/coronavirus/. We will be diligent in relaying any information regarding changes that our office needs to make.