Summer 2020 Camps & Conferences Housing Update

March 20, 2020

Is on-campus summer conference housing still being offered?

In regards to Residence Life Summer 2020 Operations, Conference & Guest Services is still planning to host summer camps and conferences until further guidance is given to Residence Life that summer operations should be halted. If Residence Life is told to cancel summer operations on campus, we will notify all camps and conferences promptly.

What happens if our conference is cancelled?

The Conference & Guest Services Summer Housing Agreement allows for the cancellation of housing agreement reservations at least 30 days before the arrival of the camp without penalty. After 30 days, the entire conference cancellation policy does apply. Below is a breakdown of the Housing Agreement Conference Cancellation policy. The entire Cancellation Policy can be found in Section 4 Paragraph B of the Housing Agreement.

Day before CancellationFee
22-29 days prior to check in date on page 150% fee of the first night reserved of bed spaces
15-21 days prior to check in date on page 175% fee of the first night reserved of bed spaces
1-14 days prior to check in date on page 1100% fee of the first night reserved of bed spaces

Where can I find information regarding COVID-19 updates?

Any and all updates for Texas A&M University regarding COVID-19 will be posted at https://www.tamu.edu/coronavirus/. We will be diligent in relaying any information regarding changes that our office needs to make.