gearsHOW-TO’S & PROCEDURES

Residence Life is focused on open, transparent and proactive information-sharing related to our procedures and practices.

We have a range of departmental procedures that guide how we work. Review our housing processes, how-to’s, and practices below. If you have questions, we invite you to contact us.

Policies and How-To Instructions

The Texas A&M University myHousing Portal has a step-by-step application process.

In order to successfully complete the application and room/apartment selection process, students are encouraged to read and follow directions on each screen in the portal. Please keep in mind that the portal will only show you floor plans and housing options which you are eligible for (i.e. based on your student classification, gender, living learning program, etc.).

If you have questions navigating through the portal or you believe there is an error, please contact Residence Life at 888.451.3896.

You may cancel your reservation or housing assignment through the myHousing Portal.

You will need to select the application you are cancelling under the Housing Applications tab and the last page of the application is an electronic cancellation form. Your housing deposit may be refunded depending on the time of your cancellation and the refund schedule.

After the cancellation date, you will forfeit your deposit. In the event you do not, you may be charged for some of the semester room/apartment rate. More information can be found under the Cancellation Fees & Timeline.

Corps of Cadets

The Housing contract is for the entire academic year. Housing charges are billed each semester and are subject to change without notice.  If a student terminates this contract during the fall semester, the student will be responsible for the following:

Charges for the Fall Semester:

  • 25% of housing charges for termination between 7 calendar days after the space assignment has been released by the housing Assignments Office and the 15th class day
  • 25% of housing charges for termination between July 15th and the 15th class day (only applies to Corps of Cadets Members)
  • 50% of housing charges for termination between the 16th class day and the 20th class day
  • 75% of housing charges for termination between the 21st class day and the 25th class day
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the fall semester starts but before the 16th class day, the student will be charged a prorated per diem rate for those days.

Charges for Returning Students Spring Semester:

  • 50% of housing charges for termination between the 1st class day of the fall semester and the 20th class day of the spring semester.
  • 75% of housing charges for termination between the 21st class day and the 25th class day.
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the spring semester starts but before the 16th class day, the student will be charged a prorated per diem rate for those days.

Charges for Spring Semester for New Spring Assigned Students Only:

  • 25% of housing charges for termination between 7 (seven) calendar days after the space assignment has been released by the Housing Assignments Office and the 15th class day.
  • 50% of housing charges for termination between the 16th class day and the 20th class day.
  • 75% of housing charges for termination between the 21st class day and the 25th class day.
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the spring semester starts but before the 20th class day, the student will be charged a prorated per diem rate for those days.

Exceptions will be granted for students who will graduate at the end of the fall semester or who will participate in cooperative education, student teaching, or study abroad programs for the spring semester, provided written notification is received in the Housing Assignments Office no later than 5:00 p.m., December 1. Written verification for exceptions must be provided. Exceptions will also be made for students who are academically restricted from re-enrollment or who become medically unable to return for the spring semester as long as written notification and verification is received prior to the beginning of classes for the spring semester.

Residence Halls

The Housing contract is for the entire academic year. Housing charges are billed each semester and are subject to change without notice.  If a student terminates this contract during the fall semester, the student will be responsible for the following:

Charges for the Fall Semester:

  • 25% of housing charges for termination between 7 calendar days after the space assignment has been released by the housing Assignments Office and the 15th class day
  • 25% of housing charges for termination between July 15th and the 15th class day (only applies to Corps of Cadets Members)
  • 50% of housing charges for termination between the 16th class day and the 20th class day
  • 75% of housing charges for termination between the 21st class day and the 25th class day
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the fall semester starts but before the 16th class day, the student will be charged a prorated per diem rate for those days.

Charges for Returning Students Spring Semester:

  • 50% of housing charges for termination between the 1st class day of the fall semester and the 20th class day of the spring semester.
  • 75% of housing charges for termination between the 21st class day and the 25th class day.
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the spring semester starts but before the 16th class day, the student will be charged a prorated per diem rate for those days.

Charges for Spring Semester for New Spring Assigned Students Only:

  • 25% of housing charges for termination between 7 (seven) calendar days after the space assignment has been released by the Housing Assignments Office and the 15th class day.
  • 50% of housing charges for termination between the 16th class day and the 20th class day.
  • 75% of housing charges for termination between the 21st class day and the 25th class day.
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the spring semester starts but before the 16th class day, the student will be charged a prorated per diem rate for those days.

Exceptions will be granted for students who will graduate at the end of the fall semester or who will participate in cooperative education, student teaching, or study abroad programs for the spring semester, provided written notification is received in the Housing Assignments Office no later than 5:00 p.m., December 1. Written verification for exceptions must be provided. Exceptions will also be made for students who are academically restricted from re-enrollment or who become medically unable to return for the spring semester as long as written notification and verification is received prior to the beginning of classes for the spring semester.

The Gardens Apartments

Prior to Occupancy:

Cancellation of any apartment assignment by the student resident prior to occupancy, but after TAMU has received the Security Deposit and this signed Contact, will result in the student resident being assessed 100% of the monthly housing charge every month beginning on the “Contract Begin Date”, and continuing until the apartment is re-rented or the “Contract End Date” is reached. The monthly housing charges will be posted to the student’s University Apartments Online Housing Account each month and will be due by the seventh calendar day of the month. Failure to pay monthly housing charges in full each month will result in an enrollment block being placed on the student’s TAMU account until the bill is paid in full to the University Apartments. Failure to completely pay the bill in full will also result in automatic forfeiture of the entire Security Deposit.

During Occupancy:

Cancellation of any apartment assignment by the student resident during occupancy, but before the end of the contract term will result in the student resident being assessed 100% of the monthly housing charge every month for the remaining months of the contract term until the apartment is re-rented or the “Contract End Date” is reached. The Security Deposit will be maintained by TAMU and held against damages to TAMU-owned property until the apartment is re-rented. The remaining months of housing charges will be posted to the student’s University Apartments Online Housing Account each month and will be due by the seventh calendar day of the month. Failure to pay monthly housing charges in full each month will result in an enrollment block being placed on the student’s TAMU account until the bill is paid in full to the University Apartments Office. Failure to completely pay the bill in full will also result in automatic forfeiture of the entire Security Deposit.

Exceptions to Early Termination Charges:

Please refer to section 6c. in your individual housing contract.

White Creek Apartments

The Housing contract is for the entire academic year.  Housing charges are billed each semester and are subject to change without notice.  If a student terminates this contract during the fall semester, the student will be responsible for the following:

Charges for the Fall Semester:

  • 25% of housing charges for termination between 7 calendar days after the space assignment has been released by the housing Assignments Office and the 15th class day
  • 25% of housing charges for termination between July 15th and the 15th class day (only applies to Corps of Cadets Members)
  • 50% of housing charges for termination between the 16th class day and the 20th class day
  • 75% of housing charges for termination between the 21st class day and the 25th class day
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the fall semester starts but before the 16th class day, the student will be charged a prorated per diem rate for those days.

Charges for Returning Students Spring Semester:

  • 50% of housing charges for termination between the 1st class day of the fall semester and the 20th class day of the spring semester.
  • 75% of housing charges for termination between the 21st class day and the 25th class day.
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the spring semester starts but before the 16th class day, the student will be charged a prorated per diem rate for those days.

Charges for Spring Semester for New Spring Assigned Students Only:

  • 25% of housing charges for termination between 7 (seven) calendar days after the space assignment has been released by the Housing Assignments Office and the 15th class day.
  • 50% of housing charges for termination between the 16th class day and the 20th class day.
  • 75% of housing charges for termination between the 21st class day and the 25th class day.
  • 100% of housing charges for termination after the 25th class day.

In addition to the percentage of housing charges outlined above, if a student terminates this Contract after the spring semester starts but before the 16th class day, the student will be charged a prorated per diem rate for those days.

Exceptions will be granted for students who will graduate at the end of the fall semester or who will participate in cooperative education, student teaching, or study abroad programs for the spring semester, provided written notification is received in the Housing Assignments Office no later than 5:00 p.m., December 1. Written verification for exceptions must be provided. Exceptions will also be made for students who are academically restricted from re-enrollment or who become medically unable to return for the spring semester as long as written notification and verification is received prior to the beginning of classes for the spring semester.

On-Campus Housing Contracts are renewed during the Spring semester through an online process called Contract Renewal. During this process current residents can renew their contract or request to move to one of our other on-campus properties for next year. Returning students who request to stay on campus for the next academic year will be guaranteed a space on campus. Students who miss Contract Renewal may not be offered the same guarantee to stay on campus for next year.

How To Complete Contract Renewal:

Contract Renewal will be available late January through mid-to-late February by logging in to myHousing Portal.

  1. Login to the myHousing Portal with your NetID and password.
  2. Click on the “Housing Application” in the menu.
  3. Select the term for next academic year’s apartment or residence hall
  4. Follow the on-screen instructions and prompts

Your Residence Life Staff may have hall and apartment meetings after the winter break to provide you with more information.

The Specifics:

Change of Housing Preferences – You can make changes as many times as you want until the deadline. Only the last preferences you submit will be recorded.

Failure to Complete Contract Renewal – Students who do not complete the renewal process will be automatically cancelled out of housing for next year. Failure to go through Contract Renewal may delay your deposit refund because students who cancel during the renewal process will have their deposit refunds processed first.

Housing Deposit – Your deposit is automatically transferred if you request to live on campus and are approved to stay on campus next year. The housing deposit stays with you as long as you live on campus.

Next Academic Year Assignments – Students requesting to return to campus will be notified in early-to-mid March (around Spring Break) if they will be offered a space on campus.

Corps of Cadets

Cadets need to be on the approved early move-in list from Operations & Training. If they are not on the list that is provided to Residence Life by Operations & Training they will not be allowed to move in or arrive early. Cadets may apply for early move in the myHousing Portal and click on Early Arrival Request.

Residence Halls

Students will have an official move in date every semester for the residence halls.  If the student needs to move in before the official move in date, approval will need to be obtained.  Once the student has their assignment they will need apply for early move-in online or send an email to housing@tamu.edu with the student’s name, UIN, and date the student would like to move in on.  Early move in will also have a fee for each day they are living on campus before the official move in date. Submit an early move-in request for a Residence Hall.

The Gardens Apartments

Earlier move-in is considered when a student would like to arrive earlier than the date outlined in the lease agreement/contract.

Approvals for early move-in are determined on a case-by-case basis and is dependent on unit availability. To request an early arrival contact university_apartments@housing.tamu.edu and include student name, UIN, and the purpose of early move-in.

White Creek Apartments

Students will have an official move in date every semester for the apartments.  If the student needs to move in before the official move in date, approval will need to be obtained.  Once the student has their assignment they will need apply for early move-in online or send an email to housing@tamu.edu with the student’s name, UIN, and date the student would like to move in on.  Early move in will also have a fee for each day they are living on campus before the official move in date. Submit an early move-in request for a Residence Hall.

Corps of Cadets

All Cadet room swaps, building/hall changes must be approved prior to moving by the CTO (Cadet Training Officer) within the Cadet’s Unit and hall. This also requires the approval of their CHO (Corps Housing Officer) along with their CHO’s signature on the green room change form which can be obtained from the Corps Area Housing Office or their CHO.

Residence Halls, White Creek Apartments, and Gardens Apartments Bldgs M & N

Now that you have moved in and the Spring semester has started, please go on-line to request this hall/apartment change. 

If you want to move to another apartment, halls, rooms, or request your current room as a “paid private room” (if you do not have an assigned roommate), you can request this on the 1st day of class, Tuesday, January 17, 2017, via the myHousing Portal.

Once you log in, you will see Room-Hall- Apartment Change on the left hand side.  Click on the link and fill out your information/appeal. All appeals are done on a first come, first served basis and you will be notified by Friday, January 20 on the status of your appeal.

If you need additional information, please contact the Housing Assignments Office.

The Gardens Apartments Bldgs F-L, P & Q

The Gardens Apartments do permit room/apartment changes but this dependent on availability, apartment openings, and time of year.

Please contact the Gardens Apartment Office to request an apartment or room change.

Corps of Cadets

Extended stay or late departures are approved by the Corps Area Housing Office. Cadet must email housing@corps.tamu.edu with their reason, such as graduation, late finals, etc. Requester must receive written approval of the extended stay request. An to the office does not guarantee an extended stay approval.

Residence Halls

Students are expected to check out (either express or with an RA) within 24 hours of the last university final (Thursday at 5:30pm).   If a student needs to stay after 5:30pm on Thursday, then the student is requested to complete an Extended Stay Request Form. The Residence Hall’s Community Director (CD) or Graduate Hall Director (GHD) will respond to the student via e-mail shortly after your request is submitted.

The Gardens Apartments

Late departure beyond that of the date in the resident’s contract are determined on a case by case basis and are subject to availability of the apartment/unit.  To request an extended stay, contact university_apartments@housing.tamu.edu and include name, UIN, and the reason for the late departure.

White Creek Apartments

Students are expected to check out with their Apartment Resident Advisor (ARA) on or before the move-out date within the contract. For the apartments, a certain move out date will be given for students to be moved out by.  If the student needs to stay after 5:00p.m. on the day of move out, then an Extended Stay Request Form will need to be filled out and approved by the Resident Manager.  The Resident Manager will discuss this with the student and give the approval or denial.

Corps Halls

Cadets are asked to contact the 24-Hour Corps Guardroom (979.845.6789) if they are locked out during the academic year. During break periods or when the University is closed, follow the established protocol shared by the Cadet Training Officer (CTO).

Residence Halls

If the occasion arises where a student is locked out of their room, contact or visit the Residence Life staff member in your hall for assistance or call the 24-Hour Service Desk for your residential area office.

The Gardens

During regular business hours of Monday through Friday 8:00a.m. – 5:00p.m., residents are asked to come to The Gardens Apartment Office and request to be let into their apartment.  After hours and on weekends, residents can call the RA-On-Duty 979.845.2261 to request to be let into their apartment. ID will be required.

White Creek

During regular business hours of Monday through Friday 8:00a.m. – 5:00p.m., residents are asked to come to White Creek Apartment Office and request to be let into their apartment.  After hours and on weekends, residents can call the Apartment Resident Advisor (ARA)-On-Duty 979.845.8500 to request to be let into their apartment. ID will be required.

Texas A&M University has implemented freshman priority assignments in all Residence Halls and at White Creek Apartments beginning Fall 2015.

Students must be officially admitted to Texas A&M before they are eligible to apply for on-campus housing and every effort will be made to accommodate as many freshmen as possible. Housing assignments will be made on a first-come, first-served basis—established by the housing priority date, which is defined as the date the housing application, including fee, is received in the Housing Assignments Office. Priority housing will be given to freshmen who apply for housing within 30 days of being admitted to Texas A&M, if space is available. Apply as soon as possible because space is limited.

Freshmen who apply for housing after 30 days of being admitted to Texas A&M will be considered for on-campus housing—if space is available and after all other priority students have been accommodated. All housing assignments will be based on the housing priority date, so the sooner students apply, the greater chance of getting their top choice of housing options. Admitted students can apply for housing on the Texas A&M University myHousing Portal.

The only animals allowed in residence halls or apartments are fish living in an aquarium (20 gallon maximum), service animals (as defined by the Americans with Disabilities Act), assistance animals (as defined by the Fair Housing Act), and the official university mascot.

Assistance animals (as defined by the Fair Housing Act) are only allowed in a student’s room or apartment after a request has been submitted and permission has been granted by the Department of Residence Life. Requests for assistance animals must be approved in writing before the student brings the animal into the hall or apartment. Requests for assistance animals should be directed to the Housing Assignments Office.

Our process for requesting accommodations is as follows:

  1. The student must have applied and have been already accepted to Texas A&M University.
  2. The student should submit their application for on-campus housing through the Department of Residence Life.
  3. If a student makes an accommodations request directly to the Department of Residence Life based on disability need, they will be referred to the Department of Disability Services for documentation review.
  4. The student should provide documentation of their disability that supports the need for the requested housing accommodation(s) to Disability Services.
  5. The Disability Services Decision, Review and Consultation Committee will review the documentation and then assign an Access Coordinator (AC) to work with the student.
  6. If the documentation supports the requested need, the AC with gather detailed information from the student related to their housing needs and the DS Housing Liaison staff member will forward a Housing Accommodations Request form on behalf of the student to the Department of Residence Life.
  7. If the housing request is not supported by the documentation, the Access Coordinator will contact the student to notify them of the decision or to request additional documentation.
  8. Once the Housing Accommodations Request form is reviewed by the Department of Residence Life, the Housing Assignments staff will notify the student of their placement or may contact the student to discuss their options.

More information can be found related to examples of the types of accommodations we have provided, please visit our amenities page. Remember, we are here to help during your transition to Aggieland. Please let us know how we may assist you through the housing application process.

Room Selection is a period of time where a particular group of students are able to select a room assignment through the myHousing Portal for a room in which they are eligible (i.e. classification, gender, living learning program, etc.).

During the period of room selection, roommate pairs can also be established. Instructions for this process are below.

Before Room Selection:

Students must have completed an application for on campus housing and be in a community/building eligible for room selection.

After completing your contract, complete the following to request a roommate:

  • Click “My Home”
  • Click “Select Roommate Requests”
  • Follow the prompts on the page. (You will need the last name and date of birth of anyone that you would like to request.)
  • Check to see if your requested roommate is “Confirmed”. If not, have your requested roommate follow these steps to request you.

Due to limited space availability, we strongly encourage mutually requested roommates to discuss their priorities and come up with the list of buildings and room types that they are interested in before Room Selection begins.

During Room Selection:

For the best chance to get the building and room type that you and your mutually requested roommate(s) would like, the individual with the earliest Room Selection start time in your roommate group should select a room/suite/apartment for your group.

NOTE: You should check your assignment as soon as your Room Selection window opens, to ensure you were assigned as expected by any requested roommates. If you were not assigned by another student, you should select a room as soon as your Room Selection window opens.

As soon as your Room Selection window opens, complete the following to select a room:

  • Click “My Home”
  • Click “Room Selection”
  • Follow the prompts on the page.

Special Note for Roommate Requests during Room Selection:

Mutually requested roommates can be assigned as a group by the first person in the group with a room selection window. However, once a student has been assigned to a space, whether the student assigned him/herself or was assigned by a mutually requested roommate, the student cannot later be moved by a requested roommate. If roommates wish to relocate to a different space after the group has been assigned, each student will need to move themselves to the new space.

Strategies, If Desired Space is Not Available

If there is not space available for you and your roommate(s) in the building and/or room type you want when it is time to select a room:

First Step

Do 1 or more of the following:

  • Select a space in a different building. Example: if your group of 4 wanted a White Creek Apartment, try a The Gardens apartment instead.
  • Select a different room type. Example: if your group wanted an apartment, but none are available, try selecting a suite together instead.
  • Drop one or more of your requested roommates and/or break into smaller groups since smaller groups or individuals will have better chances of finding space than larger groups.

Next Step:

  • Look for a better match by checking back on myHousing Portal as often as you would like – THIS IS YOUR BEST CHANCE!
  • Submit a reassignment request over the summer once it is available (typically in May/June) — ONLY DO THIS IF ALL ELSE FAILS

Other Roommate Related Information:

What if I want to live with someone who is an incoming freshmen/off-campus/transfer student?

Unfortunately, returning residents are not able to select non-returning housing residents as roommates since they select before freshman are able to apply for on campus housing. This includes incoming freshmen/transfer students and current off-campus students.

Temporary Housing is a TEMPORARY accommodation in a non-student room living space until we have enough cancellations to assign you to a student room.

About Temporary Assignments:

In the residence halls we use study rooms and T.V. Lounges in the halls for Temporary Assignments space. We also assign students to live with Resident Advisors, if necessary. We offer Temporary Assignments, in order to offer as many students as possible the opportunity to live on campus. “Overselling” works because some students cancel late in the summer, never show up in August and leave the University during the fall semester, all of which free up space in normal student rooms.

After move-in in August, we make assignments to regular student rooms as spaces free up, which can take as little as a week. Sometimes, students live in Temporary Housing for a semester. Residence Life will email you when we assign you to a regular student room.

Rates:

Hullabaloo Hall (Permanent Double Occupancy Rate – currently $3,824/semester)

  1. Students living in a Study Lounge or TV Lounge (no more than 2 to a room) will be discounted to the Modular/Commons Double Occupancy Rate of $3,138/semester; a discount of $686/semester (prorated). Rationale: These students may not have direct access to their own bathroom in their room.
  2. Students living 3 or more to a room will be considered triples and each student will receive a 25% discount off the regular Hullabaloo Double Occupancy Rate after the 3rd week of classes. This would be a discount of $956/semester (rounded to the nearest dollar and prorated).

All Modular Style Halls (Permanent Double Occupancy Rate – currently $3,138/semester):

  1. Students living in a Study Carrel or TV Lounge (no more than 2 to a room) – no discount will be offered. Rationale: These rooms are regular rooms with the same access to a bathroom as any other resident in that hall.
  2. Students living 3 or more to a room will be considered triples and each student will receive a 25% discount off the regular Modular Double Occupancy Rate after the 3rd week of classes. This would be a discount of $785/semester (rounded to the nearest dollar and prorated).

All Commons Halls (Permanent Double Occupancy Rate – currently $3,138/semester):

  1. Students living in a Study Carrel, TV Lounge, or Drafting Room (no more than 2 to a room) will be discounted to the Balcony/Corridor Double Occupancy Rate of $2,132/semester); a discount of $1,006/semester (prorated). Rationale: These students do not have direct access to their own bathroom and may have to share a bathroom with more than 4 students (all of the same gender).

All Corridor Style Halls(Permanent Double Occupancy Rate – currently $2,132/semester):

  1. Students living in a Study Carrel or “Cave Room” (no more than 2 to a room) – no discount will be offered. Rationale: These rooms are regular rooms with the same access to a bathroom as any other resident in that hall.

If a student is offered a permanent space in any regular room, but the student declines the reassignment, the student may stay in the temporary space (pending approval by the Housing Assignments Office) for the remainder of the semester. Students who choose to stay in this space will be charged the regular Double Occupancy Rate for that style hall (e.g., a student assigned to a TV Lounge in Hullabaloo Hall will be charged the regular Hullabaloo Double Occupancy Rate of $3,824/semester, prorated) effective from the date the student declined the assignment. Rationale: This is a personal choice by the student as other permanent space is available on campus.

For students assigned as triples in double occupancy rooms beyond the first three weeks of classes, a maximum refund of 25% of the semester housing rent will be processed for all roommates after relocation of the temporary assignment.

  Semester
Rent
Temp
Space
Cost
Temp
Space
Discount
Triple
Cost *
Triple
Discount
Hullabaloo Hall $3,824 $3,138 $686 $2,868 $956
Modular Halls $3,138 $3,138 $2,354 $785
Commons Halls $3,138 $2,132 $1,006
Balcony Halls $2,132  —  —  —  —
Corridor Halls $2,132 $2,132
Ramp Halls $1,777  —  —  —  —
Corps of Cadet Halls $2,348  —  —  —  —
The Gardens Apartments Depends on Style  —  —  —  —
White Creek Apartments Depends on Style  —  —  —  —

* Prorated after the 3rd week of classes.